Shipping
To judge your beer we need to get it…
Packaging Instructions
Use your commercial boxes or package them in the boxes your transportation partner will provide to you.
Beer samples in cartons, very well packed. Wrap each beer in bubbles or protection paper. Do not wrap more than one beer! Only one! Please don’t overdo it.
Use light and protective material to fill the empty space of your boxes. Do not leave it empty. The beers must not move inside! Do not fill it with other beers, empty bottles, or heavy and dangerous materials.
All beers should face the same direction. “This Side Up” should be indicated outside of the box.
Add the “FRAGILE” indication on the box/boxes.
Damaged boxes and broken beers can not be judged. So please, pay attention to the packaging.
We recommend splitting your shipment in multiple boxes, for the safety of your beers and to avoid additional quality checkings, that might lead to a reduction of the samples from the lawful services.
Please Remember
For 330ml samples, 5 bottles/cans are required.
For 500ml & 440ml samples, 3 bottles/cans are required.
For 700ml & bigger samples, 2 bottles are required.
Shipping Instructions
Select the category your brewery fits
based in Greece
- Follow the packaging instructions.
- Issue your “Packing List” or “Invoice of Goods” to BeerBartender, and add delivery to the Warehouse. The invoice must have zero costs and VAT.
- On the invoice, it must be clear that the products are: Free Samples
- Delivery costs must be paid by the sender.
- Contact the organization and the warehouse by email (available below) to inform them about your shipment and delivery. Include all the requested details. Attach a digital copy of your “Packing List” or “Invoice of Goods”.
- Include one printed copy of your “Packing List” or “Invoice of Goods” in the box and add one more on the outside of the box.
- Check the general notes.
based in the EU (European Union)
- Follow the packaging instructions.
- Issue your “Invoice of Goods” to the Organization and add delivery to the Warehouse. The invoice must have zero costs and VAT.
- On the invoice it must be clear that the products are: Free Samples, Not Under Customs and Excises Number
- Delivery costs must be paid by the sender.
- The goods must be followed also by a “Packing List” for their entrance in the Warehouse.
- Contact the Organization and the Warehouse by email (available below) to inform them about your shipment and delivery. Include all the requested details. Attach a digital copy of your “Invoice of Goods” and “Packing List”.
- Include one printed copy of your “Invoice of Goods” in the box.
- Add one copy of your “Invoice of Goods” and one copy of your “Packing List” on the outside of the box.
- All duty, shipping costs, and taxes must be prepaid by the submitter of the samples and beer must be Delivered Duty Paid (DDP). Please instruct your forwarder/courier company to complete the import declaration.
- Choose “Shipper accepts all charges” on the documentation provided by your courier company. Submitters should also be responsible for any fees related to the import declaration.
- The invoice must be correct. Issued to Organization (details are available below) and shipped to the Warehouse (details available below). Contact details and people are available below. Prioritize the details as:
-
- Greek Beer Awards organized by BeerBartender (address/email/phone)
- Warehouse-Logistics partner (address/email/phone).
- For any communication regarding the shipping of your samples, add both emails (Organization & Warehouse).
- Check the general notes.
based in third party countries
- Follow the packaging instructions.
- Issue your “Invoice of Goods” or/and “Proforma Invoice” to the Organization and add delivery to the Warehouse. The invoice must have zero costs and VAT.
- Delivery costs must be paid by the sender.
- The goods must be followed also by a “Packing List” for their entrance in the Warehouse.
- Contact the Organization and the Warehouse by email (available below) to inform them about your shipment and delivery. Include all the requested details. Attach a digital copy of your “Invoice of Goods” or/and the “Proforma Invoice” and “Packing List”.
- Include one printed copy of your “Invoice of Goods” or/and “Proforma Invoice” in the box.
- Add one copy of your “Proforma Invoice” for the purpose of paying VAT (if there applies). and one copy of your “Packing List” on the outside of the box.
- All duty, shipping costs, and taxes must be prepaid by the submitter of the samples and beer must be Delivered Duty Paid (DDP). Please instruct your forwarder/courier company to complete the import declaration.
- Choose “Shipper accepts all charges” on the documentation provided by your courier company. Submitters should also be responsible for any fees related to the import declaration.
- If any custom clearance fees and services or special excise tax or VAT charges occur, our Warehouse will contact you and inform you about the fees/amount you need to pay. To proceed with any of the above, the Sender will prepay in Euros the amount and fees (Bank charges OUR). This means the transfer amount is expected to be delivered in full to the beneficiary.
- The fees for storing the shipment in Customs Warehouses must been paid by the Shipper/Participant. If the amount is not paid, then the Organization or its Warehouse cannot receive the shipment.
- The invoice must be correct. Issued to Organization (details are available below) and shipped to the Warehouse (details available below). Contact details and people are available below. Prioritize the details as:
- Greek Beer Awards organized by BeerBartender (address/email/phone)
- Warehouse-Logistics partner (address/email/phone).
- For any communication regarding the shipping of your samples, add both emails.
- Check the general notes.
General Notes
- To understand the Terms of this page we use Organization for BeerBartender, which organizes the Greek Beer Awards, legally represented by Nicola Radisis, Warehouse for the Logistics partner the Organization is collaborating to collect and store the parcels/shipments with beers, Sender or Submitter or Participant for the brewery that registered its beer to the Greek Beer Awards and Courier or Forwarder or Transportation for the partner that will transfer the parcels or shipments of the brewery that registered the beers to the Greek Beer Awards.
- Participants who will be shipping samples from outside Greece and the EU must provide a proforma invoice. This is not required for shipments within Greece and the EU.
- Relevant Documents for Participants based in third party countries, and might be requested by the Customs are: Certificate Of Origin, Quality Inspection , Phytosanitary. We recommend that you provide all of them, to avoid any delays.
- The fees of storing the shipment in Customs Warehouses must been paid by the Shipper/Participant. If the amount is not paid, then we or our partner cannot receive the shipment.
- Beers cannot be accepted by the Organization or the logistic partner (Warehouse) if the charges associated with shipping have not been paid. Any penalty and additional costs incurred from the non-compliance of declaration requirements will be borne by the Submitters (ex. Bank Charges OUR).
- Even if the Organization or Warehouse ask for your shipping details like Transportation Company/Courier, and Reference Number, the Organization and Warehouse are not responsible for tracking the shipping of your beers.
- Instruct the transportation company to contact the Warehouse for an appointment before they deliver your beers and deliver them during the collection hours mentioned below.
- If you miss the shipping deadline, your registration will not be considered for judging and no feedback will be reflected in your account. No refund will be initiated in any circumstance of missing the shipping deadline. Delays caused by couriers and customs will not be accounted for, so please ship in advance and inform the Organization and Warehouse for anything that might occur.
- Please ensure everything is in order before sending your beers.
- For deliveries, it is NECESSARY to pre-inform the Warehouse at least 2 days (48 hours) in advance by email at the Organization with Cc the Warehouse which should include the sender as well as the quantity (e.g. Microbrewery X – One (1) box – 3x500ml AAAA, 5x330ml BBBB and 2x700ml CCCC). Include contact information like mobile phone and contact person.
- For any communication regarding the shipping of your beers ALWAYS include both emails (Greek Beer Awards & Warehouse).
Paper Details & Addresses
Copy & paste the details and address as it is, to avoid any mistakes.
For the Invoice & Packing List
Addressed/Issued to:
Nicola Radisis (BeerBartender)
For Greek Beer Awards
Notara 58A, 14235 N. Ionia-Attica, Greece
Tax-ID: EL109356294
Shipped/Delivered to:
Athens Star Logistics
(for Greek Beer Awards)
19300 Aspropyrgos, Greece
TBA
The warehouse address will be announced by January 2025
For the Transportation
Shipped/Delivered to:
Athens Star Logistics
(for Greek Beer Awards)
19300 Aspropyrgos, Greece
Collection hours: 08:00-16:00
GPS coordinates: 38.097788 , 23.597534
TBA
The warehouse address will be announced by January 2025
Contact Details
Greek Beer Awards: awards@greekbeerawards.eu +306974130617 (contact hours 10:00-17:00)
Warehouse: giota.hina@elikontransport.gr +302261027031 (contact hours 10:00-15:00) Ms. Giota Hina
*Times are on EET (Athens-Greece)
Warehouse opens on the 20th of January and closes on the 7th of March 2025. After this date, no shipments will be accepted. In any force majeure circumstances, please send both parties an email.
